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Vehicle Service Schedule

Every 3,000 miles (gasoline) or every 5,000 miles (diesel), vehicle will receive a complete oil change including necessary filters. During this service, all front and rear suspension parts will be checked for wear, fully lubed at all grease points, and documented on work order. In addition to this, all vehicle lighting, tires, brakes, horn, wipers, mirrors, and safety concerns will be inspected for issues or wear/damage and also documented on work order.

Diesel engines should have fuel system filters changed every 10,000 miles or every second oil change, due to the lower quality of diesel fuels in today’s market. This will help to prevent future fuel system-related problems or failures.

Transmission services are to be performed every 12,000 to 25,000 miles, depending on vehicle. Ford E- and F-series gas and diesel-powered vehicles shall be serviced every 12,000 miles. All Freightliner, GM, etc. with Allison transmissions shall be serviced every 25,000 miles. During this service, all necessary filters will be replaced and the drive train will be inspected for wear or damage.

Rear differential service should be performed every 50,000 miles. During this service, fluid will be drained, housings cleaned of debris, bearing end play checked, wear noted, new gasket and fluid installed. Problems will be addressed to after differential cover is removed and customer informed.

50,000-mile Inspection

Every 50,000 miles, the vehicle will be inspected and the following maintenance will be performed: Replace belts, flush radiator and replace hoses, complete A-Inspection. See attached P.M. form. For gas-powered vehicles, a Motor-Vac carbon injector cleaning is also recommended.

80,000-mile Inspection

(For Ford V8 and V10 Triton modular COP engines). Drastically improves overall performance and reliability of vehicle.

  1. Replace all spark plugs
  2. Replace all coils
  3. Perform full injector cleaning and carbon cleaning

In addition to the above, using new or remanufactured parts instead of rebuilt or used parts is highly recommended for all repairs. Life expectancy on new replacement parts is much higher, warranty period is longer, and general performance of product is enhanced over rebuilt. Also, in most cases, the difference in price is minor compared to the aggravation when your vehicle fails.

Exterior maintenance is equally important. We recommend that fleet vehicles be washed on a regular basis to keep foreign road materials from staining fiberglass shells, painted, and caulked areas. Waxing is strongly suggested on a bi-annual basis at a minimum. If exterior maintenance is performed at the recommended intervals, the exterior of the vehicle will look as good as it performs on the road.

Following this very basic routine maintenance schedule on your fleet vehicles will benefit your company in these ways.

  1. Fewer on road breakdowns during a run
  2. Less costly and fewer repairs when breakdowns happen
  3. Noticeable satisfaction in overall vehicle appearance and performance for your drivers and clientele
  4. Overall piece of mind in a safe, well maintained fleet that stands above the rest

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